Two Updates You Should Know About

Posted in: Software Downloads and Tips

If I were a cook on a ranch, I’d be ringing a cowbell. If I were a gym teacher, I’d be huffing and puffing on a shiny silver whistle. If I were a ringmaster, I’d be bellowing “Laaaaaaadies annnd Gen-tle-men!”

But, sadly, since I’m neither a cook nor a gym teacher nor a ringmaster, all I can do is shout in capital letters: PLEASE LISTEN UP.

If there’s one timeforcake column that PC users should read this year, it’s this one. (And no, it’s not because I’m announcing that I chopped off 10 inches of my hair last week.)

Today, we’re going to go over two extremely important updates that should be smack dab at the top of everyone’s need-to-know-about list. Ready? Read on.

Important update No. 1

A while back, we learned that Spybot is an excellent tool for removing the annoying spyware and adware that infects most of our computers. I couldn’t imagine running my computer without it.

It recently came to my attention, though, that the old version of Spybot (version 1.2) is no longer adequate and cannot protect computers from the latest spyware and adware release.

That’s why it’s infinitely important, dear friends, to download and install the latest version of Spybot (version 1.3) in the near future.

Visit http://tinyurl.com/3ykyu to download Spybot 1.3. It’s free. It’s easy to use. You’re aware that version 1.2 is now outdated and ineffective. Running it will help keep your computer healthy and much safer from the bad guys. So go on. What are you waiting for?

Important update No. 2

Our second update is a major one, and it’s going to have a noticeable impact on all of us using Windows XP. This update is none other than the notorious “Windows XP Service Pack 2,” aka “SP2.”

Microsoft regularly releases updates and fixes (known as “patches”) to their software, and most of the time, people with computers running Windows XP find that their computers download and install these updates automatically.

People also can check to see if their computers need updates or patches by visiting http://windowsupdate.microsoft.com.

So what’s all the fuss about SP2? Microsoft states that it will provide better security for your computer by making changes such as enabling your firewall, installing a Security Center and adding e-mail protection options to Microsoft Outlook.

Though some of us may be more secure after installing SP2 - beware. This update is more than likely to change the way your computer operates, how some programs (like Quicken 2003) run, and how you connect to the Internet.

Microsoft even stated that many of its own products may not operate properly after installing the update.

I highly recommend that you read a bit more about this key update - http://tinyurl.com/5bar3, http://tinyurl.com/3upjr, and http://tinyurl.com/53kbh are great places to start.

Email-Style Answering Machines

Posted in: Email

A couple of months ago I had a client who desired a site involving some very complicated, very in-depth programming. I knew that in order to complete the client’s project on time and within budget, I’d need to utilize the talents of my amazingly talented web-programming buddy in New York.

So I sent my programmer buddy an e-mail asking him to contact me immediately about this new project, expecting to hear back from him within 24 hours, as I always do. (He lives at his computer, just like me.)

Twenty-four hours went by. Then 48. And then, all of a sudden, a week had gone by and my programming buddy had not responded to a single one of my e-mails. I restructured my client’s project accordingly, but wondered what had happened to my buddy.

Well, it turns out he was in London on a two-week vacation. That’s great and all, but it would have been even better if I could have been notified. He needed an answering machine for his email saying, “Hi. I’m out of the office until the end of April. Please leave a message and I’ll get back to you upon my return.”

But that’s not possible, you’re snickering. An answering machine for his e-mail program! Ha! Preposterous!

Actually … it’s not preposterous. It’s just called an e-mail autoresponder. Not only does setting one up let the people e-mailing you know that you can’t get back to them immediately, it’s as easy as cake. Let’s follow a brief overview of how it’s done, shall we?

You can set up autoresponders in just about any e-mail program, but for the purpose of this article, we’ll focus on Microsoft Outlook Express.

After you’ve rolled up your sleeves, taken a seat before your computer and opened up Outlook Express, you need to create your response message. Many people like to do this by using Notepad, saving the text file to their hard drive, and linking to it from Outlook Express.

An example autoresponse might sound like, “Hi there! Thanks for e-mailing me. I will be on vacation and out of the office until July 29. I won’t be checking my e-mail while I’m away, but will respond to your e-mail upon my return. Have a great day!”

Next, you need to create an e-mail rule in Outlook Express. You do this by going to the Tools menu, clicking on Message Rules, and then clicking on Mail. This is where you can make sure that your rule is applied to “All Messages” and that your autoresponder will be delivered to all e-mails received while you’re away.

Once you’ve set up your first autoresponder, it’s easy to do over and over. The limitations of autoresponders, however, include having to leave your computer on, your e-mail program running and your connection to the Internet enabled while you’re away. Unfortunately these aren’t realistic expectations for people using dial-up connections.

If having your very own autoresponder sounds appealing to you, I highly recommend you visit http://tinyurl.com/rgu0; the tutorial offered on this page will walk you through the process of setting up your own autoresponder in Outlook Express in a simple, easy-to-understand, step-by-step fashion.

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